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DBS – Documents the applicant must provide

Criminal Records Bureau (CRB) checks are now called Disclosure and Barring Service (DBS) checks.

The person going through a DBS check (the applicant) must give their employer original documents (not copies) to prove their identity.

The documents needed will depend on the route the application takes. The applicant must try to provide documents from Route 1 first.

Route 1

The applicant must be able to show:

  • one document from Group 1, below
  • 2 further documents from either Group 1, or Group 2a or 2b, below

At least one of the documents must show the applicant’s current address.

Route 2

If the applicant doesn’t have any of the documents in Group 1, then they must be able to show:

  • one document from Group 2a
  • 2 further documents from either Group 2a or 2b

At least one of the documents must show the applicant’s current address. The organisation conducting their ID check must then also use an appropriate external ID validation service to check the application.

Route 3

Route 3 can only be used if it’s impossible to process the application through Routes 1 or 2.

For Route 3, the applicant must be able to show:

  • a birth certificate issued after the time of birth (UK and Channel Islands)
  • one document from Group 2a
  • 3 further documents from Group 2a or 2b

At least one of the documents must show the applicant’s current address. If the applicant can’t provide these documents they may need to be fingerprinted.

Continuation sheets

The applicant can download a DBS continuation sheet for additional information they can’t fit on the DBS application form.

Unusual addresses

The applicant must make sure they fill in the address part of the form correctly if they have an unusual address, eg if they live abroad, in student accommodation or a hostel.

Group 1: Primary identity documents

DocumentNotes
PassportAny current and valid passport
Biometric residence permitUK
Current driving licence photocard – (full or provisional)UK, Isle of Man, Channel Islands and EU
Birth certificate – issued within 12 months of birthUK, Isle of Man and Channel Islands – including those issued by UK authorities overseas, eg embassies, High Commissions and HM Forces
Adoption certificateUK and Channel Islands

Group 2a: Trusted government documents

DocumentNotes
Current driving licence photocard – (full or provisional)All countries outside the EU (excluding Isle of Man and Channel Islands)
Current driving licence (full or provisional) – paper version (if issued before 1998)UK, Isle of Man, Channel Islands and EU
Birth certificate – issued after time of birthUK, Isle of Man and Channel Islands
Marriage/civil partnership certificateUK and Channel Islands
HM Forces ID cardUK
Firearms licenceUK, Channel Islands and Isle of Man

All driving licences must be valid.

Group 2b: Financial and social history documents

DocumentNotesIssue date and validity
Mortgage statementUK or EEAIssued in last 12 months
Bank or building society statementUK and Channel Islands or EEAIssued in last 3 months
Bank or building society account opening confirmation letterUKIssued in last 3 months
Credit card statementUK or EEAIssued in last 3 months
Financial statement, eg pension or endowmentUKIssued in last 12 months
P45 or P60 statementUK and Channel IslandsIssued in last 12 months
Council Tax statementUK and Channel IslandsIssued in last 12 months
Work permit or visaUKValid up to expiry date
Letter of sponsorship from future employment providerNon-UK or non-EEA only – valid only for applicants residing outside of the UK at time of applicationMust still be valid
Utility billUK – not mobile telephone billIssued in last 3 months
Benefit statement, eg Child Benefit, PensionUKIssued in last 3 months
Central or local government, government agency, or local council document giving entitlement, eg from the Department for Work and Pensions, the Employment Service, HMRCUK and Channel IslandsIssued in last 3 months
EU National ID cardMust still be valid
Cards carrying the PASS accreditation logoUK, Isle of Man and Channel IslandsMust still be valid
Letter from head teacher or college principalUK – for 16 to 19 year olds in full time education – only used in exceptional circumstances if other documents cannot be providedMust still be valid